Washington City Council members Monday approved a contract with Jim’s Heating and Cooling for upgrades to the HVAC system in the public safety building’s server room.
The council voted 7-1 to approve the $7,717 contract which will remove the existing 1-ton unit and replace it with a 3-ton unit.
Councilman Steve Sullentrup cast the lone vote against the contract. He wanted to make sure the work would be guaranteed.
Councilman Tim Brinker said the bid specifications ensure that the work is guaranteed and that if it doesn’t work, the firm will fix or replace it.
Jim’s quote was the apparent low bid received. The Washington company also submitted a bid for a 2.5-ton unit at $8,147.
Assistant City Administrator Brian Boehmer said the city will be required to provide basic electrical work and contact the original roofing contractor for any additional roof penetrations.
Two other firms submitted bids for the work. Doll Services and Engineering Inc. submitted a bid of $10,851 for a 2.5-ton system as well as alternate bids, including a 3-ton system for an additional $860 and a 3.5-ton system for an additional $2,820. Doll also submitted a quote of $8,467 to use the existing 1-ton system and install a new 2-ton system.
The other company, Jarrell Mechanical Contractors, submitted a bid of $12,451 for a 2.5-ton unit plus an additional $1,472 to remove the existing 1-ton unit.
In early January, the council approved a contract with Jarrell to install the 1-ton unit for $12,921.
While it was the highest bid received at the time, Boehmer said Jarrell was the only firm to submit a “complete” bid.
However, at the April 23 administration/operations committee meeting, Boehmer said the 1-ton unit “is not doing the job.”
Boehmer said at that time the existing 1-ton unit could be used at the new concert stage and event center being constructed at the fairgrounds or at the lifeguards’ break room at the city pool.
City Administrator Jim Briggs said at the April 23 meeting the 1-ton unit also could be used at the sewer department buildings.
Councilman Jeff Mohesky said April 23 that this is going to end up costing the city more money because no one caught the fact that a larger unit was needed.
Back in September 2011, when bids were initially sought for the HVAC work, some council members, including Sullentrup, pointed out inconsistencies in the first set of bids received, too.
Boehmer told the council in September that he estimated the servers are now giving off triple the amount of heat since they were upgraded and moved to the public safety building from city hall.